Monday, August 24, 2020
Every and anything you need to create your perfect wedding experience!
The owner and Lead Chicago Wedding Planner of BWEDDINGS, Barbara Vanni, will be there with you from the beginning to help you with your wedding concept and theme by leveraging our proprietary portfolio of wedding ideas and experiences. Our team will design your wedding upon your vision transforming your ideas into the perfect day so you can just enjoy and be stress free.
This Chicago wedding package includes a complimentary initial consultation with Barbara, unlimited in person meeting with your your dedicated wedding planner, unlimited phone calls and e-mail communications, your certified wedding coordinator during all process, unlimited hours on the wedding day plus an assistant, both armed with a Wedding Emergency Kit.
Budget analysis, allocation and management
Supplier payments plan
Provide venues and suppliers recommendation and selection
Schedule and attend appointments with selected vendors
Review all vendor contracts and keep on file to ensure everything is properly delivered
Prepare and maintain wedding timeline for Couple for the months between now and the wedding day
Consultation at ceremony site to discuss all details, design theme, venue decoration and accessories
Consultation at reception site to discuss all details, design theme, venue decoration and accessories
Build website with all the wedding events info
Follow up with guests by RSVP date to confirm attendance
Recommend hotels for room accommodations
Assist and negotiate room block for out of town guests
Be the main point of contact to your guests for any needs or questions
Attend menu tasting and assist with selection of food for wedding day, if desired
Prepare agenda with order of events:
- develop wedding party responsibilities checklist
- timeline for wedding day
- detailed ceremony and reception itinerary for all vendors
Assist with preparation of floor plan, set up, welcome letter and welcome baskets
Logistic and coordination with event manager onsite
Coordination of guests attendance, seating arrangement and food selection
Confirmation of all vendor responsibilities two weeks before the wedding
Reconfirmation of all vendor responsibilities one day before the wedding
Plan, coordinate and attend rehearsal
Meet all vendors at ceremony for deliveries and set ups
Review ceremony staging, microphone and seating
Coordinate the position of musicians making sure they have the correct order and songs
Distribute all attendants boutonnieres, flowers and bouquets
Welcome guests at ceremony assisting with seating
Distribute programs and any items for your recessional
Coordinate bridal party entrance
Supervise bars are equipped and servers are passing hors d’ oeuvres
Supervise musicians or DJ in cocktail area
Set up table with place cards in alphabetical order
Welcome guests to Cocktail hour
Make sure all tables at the Reception are set up appropriately
Distribute all party favors at tables or set up favors table
Set up menus on each napkin at tables
Open ballroom doors making sure music, lighting, flowers and candles are in place
Welcome guests into ballroom and assist them finding their tables
Organize and supervise order of events:
- coordinate the entrance of bridal party
- introduction of Bride and Groom
- dances, champagne toast and speeches
Coordinate the cake cutting, bouquet toss and garter or any other events
Distribute tossing items to guests for bride and groom exit or party
Supervise loading of wedding gifts and money box into designated vehicle or suite
Distribute final payments to on-site vendors if needed
Assist with the collection of the guest book, champagne glasses, cake cutter and any other personal items
If you think this package is the right fit for you, we would love to hear everything you have in mind, we are always excited to give our creative input to make your event one of kind!
Reach out to us by emailing to hello@bweddingsplanner.com or call 305.733 2081 - BWEDDINGS LLC -
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