What is our Chicago ‘Wedding Planner Plus’ Package
Chicago Wedding Planner Plus:
Every and anything you need to create your perfect wedding experience!
The owner and Lead Chicago Wedding Planner of BWEDDINGS, Barbara Vanni, will be there with you from the beginning to help you with your wedding concept and theme by leveraging our proprietary portfolio of wedding ideas and experiences. Our team will design your wedding upon your vision transforming your ideas into the perfect day so you can just enjoy and be stress free.
This Chicago wedding package includes a complimentary initial consultation with Barbara, unlimited in person meeting with your your dedicated wedding planner, unlimited phone calls and e-mail communications, your certified wedding coordinator during all process, unlimited hours on the wedding day plus an assistant, both armed with a Wedding Emergency Kit.
Wedding Design and Planning:
Budget analysis, allocation, and management.
Supplier payments plan
Provide venues and suppliers recommendations and selection
Schedule and attend appointments with selected vendors
Review all vendor contracts and keep them on file to ensure everything is properly delivered
Prepare and maintain the wedding timeline for the Couple for the months between now and the wedding day.
Consultation at the ceremony site to discuss all details, design theme, venue decoration, and accessories
Consultation at the reception site to discuss all details, design theme, venue decoration, and accessories
Build a website with all the wedding event info
Follow up with guests by RSVP date to confirm attendance
Recommend hotels for room accommodations
Assist and negotiate room block for out-of-town guests
Be the main point of contact for your guests for any needs or questions
Attend menu tasting and assist with selection of food for the wedding day, if desired
Prepare an agenda with the order of events:
– Develop a wedding party responsibilities checklist
– Timeline for the wedding day
– detailed ceremony and reception itinerary for all vendors
Assist with the preparation of the floor plan, set up, welcome letter, and welcome baskets
Logistics and coordination with the event manager onsite
Coordination of guests’ attendance, seating arrangemen,t and food selection
Confirmation of all vendor responsibilities two weeks before the wedding
Reconfirmation of all vendor responsibilities one day before the wedding
Plan, coordinate, and attend rehearsal
Chicago Day of Coordination & Management
Meet all vendors at the ceremony for deliveries and set-ups
Review ceremony staging, microphone, and seating
Coordinate the position of musician,s making sure they have the correct order and songs
Distribute all attendants boutonnieres, flowers, and bouquets
Welcome guests at the ceremony, assisting with seating
Distribute programs and any items for your recessional
Coordinate the bridal party entrance
Supervise that bars are equipped and servers are passing hors d’oeuvres
Supervise musicians or DJ in the cocktail area
Set up a table with place cards in alphabetical order
Welcome guests to a Cocktail hour
Make sure all tables at the Reception are set up appropriately
Distribute all party favors at tables or set up the favors table
Set up menus on each napkin at the tables
Open ballroom doors, making sure music, lighting, flowers, and candles are in place
Welcome guests into the ballroom and assist them in finding their tables
Organize and supervise the order of events:
– Coordinate the entrance of the bridal party
– Introduction of the Bride and Groom
– dances, champagne toast, and speeches
Coordinate the cake cutting, bouquet toss, and garter, or any other events
Distribute tossing items to guests for the bride and groom’s exit of the party
Final Wrap Up:
Supervise loading of wedding gifts and money box into designated vehicle or suite
Distribute final payments to on-site vendors if needed
Assist with the collection of the guest book, champagne glasses, cake cutter and any other personal items
If you think this package is the right fit for you, we would love to hear everything you have in mind, we are always excited to give our creative input to make your event one of kind!
Reach out to us by emailing to hello@bweddingsplanner.com or call 305.733 2081 – BWEDDINGS LLC –
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