What is Our "12 Weeks To Go" Wedding Package in Chicago

June 30, 2020

What is Our “12 Weeks To Go” Wedding Package in Chicago

Aka “you saved my sanity’ package! We know couples can get overwhelmed as their wedding day approaches.

That is why the owner and Lead Chicago Wedding Planner of BWEDDINGS Chicago, Barbara Vanni, will meet with you approximately 12 weeks prior to your special day to discuss your vision for the ceremony and reception, and our team will take care of any outstanding details to make sure your wedding is unforgettable.

This package includes a complimentary initial consultation with Barbara, three in-person meetings your your dedicated wedding planner, unlimited phone calls and e-mail communications, your certified wedding coordinator during all process, unlimited hours on the wedding day, plus an assistant, both armed with a Wedding Emergency Kit.

Wedding Planning & Coordination Chicago:

Consultation at the ceremony site and the reception site to discuss and finalize all details 

Discuss all vendors hired and contact all vendors to introduce as the planner in charge 

Schedule and attend appointments with selected vendors

Recommendation of remaining vendors to be hired, 3 per category 

Review all vendors’ contracts and keep them on file to ensure everything is properly delivered

Follow up with guests about the RSVP date to confirm attendance 

Attend menu tasting and assist with selection of food for the wedding day, if desired 

Prepare an agenda with an order of events:

– Develop a wedding party responsibilities checklist
– Timeline for the wedding day
– detailed ceremony and reception itinerary for all vendors

Assist with the preparation of the floor plan, set up, welcome letter, and welcome baskets

Logistics and coordination with the event manager onsite

Coordination of guests’ attendance, seating arrangement, and food selection 

Confirmation of all vendor responsibilities two weeks before the wedding 

Reconfirmation of all vendor responsibilities one day before the wedding

Plan, coordinate, and attend rehearsal

Day of Coordination & Wedding Management:

Meet all vendors at the ceremony for deliveries and set-ups

Review ceremony staging, microphone, and seating 

Coordinate the position of musician,s making sure they have the correct order and songs

Distribute all attendants boutonnieres, flowers, and bouquets 

Welcome guests at the ceremony, assisting with seating

Distribute programs and any items for your recessional 

Coordinate the bridal party entrance

Supervise bars that are equipped and servers are passing hors d’oeuvres

Supervise musicians or a DJ in the cocktail area

Set up a table with place cards in alphabetical order 

Welcome guests to a Cocktail hour 

Make sure all tables at the Reception are set up appropriately 

Distribute all party favors at tables or set up the favors table 

Set up menus on each napkin at the tables 

Open ballroom doors, making sure music, lighting, flowers, and candles are in place

Welcome guests into the ballroom and assist them in finding their tables 

Organize and supervise the order of events:

– Coordinate the entrance of the bridal party
– Introduction of the Bride and Groom
– dances, champagne toast, and speeches

Coordinate the cake cutting, bouquet toss, and garter, or any other events

Distribute tossing items to guests for the bride and groom’s exit or the party

Final Wrap Up

Supervise the loading of wedding gifts and money box into the designated vehicle or suite 

Distribute final payments to on-site vendors if needed 

Assist with the collection of the guest book, champagne glasses, cake cutter, and any other personal items

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If you think this package is the right fit for you, we would love to hear everything you have planned so far, help you relax and enjoy being a bride… we will save your sanity!

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Reach out to us by emailing to hello@bweddingsplanner.com or call 305.733 2081 – BWEDDINGS LLC –